海角禁区

Prior to travel

• Submit a signed Blanket Travel Authorization.  Send this to your department's administrative assistant at the start of every fiscal year or upon hiring.
• If being reimbursed, ensure a TEM Profile is set up in Kuali for all travelers (employees and non-employees)
• Assign Travel Arrangers
• Verify with your supervisor/fiscal officer (FO) that funding is available.
• If using Title V funding for faculty/staff travel, a Title V Funding Request Form MUST be submitted and signed prior to paying anything related to the trip.

Going to a conference?

• Paying the registration fee with the Procurement Card (Pcard) or department travel card is preferred but can be reimbursed if paid out of pocket.

Need a rental car?

• Apply the car rental to the department’s/College’s/Office’s State Travel Card with state-contracted agencies, preferably reserved through the 海角禁区 Pueblo partnership portal for

• Keep conference schedule/agenda/program (showing which meals were provided)
• Keep original itemized receipts for all rental car, gas & lodging charges, etc. 
• Separate non-reimbursable personal expenses; dry cleaning, magazines, alcohol beverages, etc.

Reimbursements that are not allowed: personal expenses, recreation, meal per diems if meals were provided at conference, liquor/alcohol, tax.

• Create the Travel Reimbursement (TR), if not already done, in Kuali.
• Per diem table can include meals, lodging, and mileage or they can be line item expensed.

List as line item expenses in Kulai

• Conference/Event Registration fee (if paid out-of-pocket)
• Parking
• Transportation during conference/event (taxi, bus, Uber, Lyft, etc), if applicable.
• Can list mileage and lodging as a line-item expense, if not listed in per Diem.

Attach all supporting documentation in the NOTES and ATTACHMENTS section:

• Conference/Event registration (if paid out of pocket)
• Agenda/program for proof of dates attending and meals provided
• Hotel: folio/itemized invoice & receipt
• Mileage: pdf preferred from
• Parking: date/time stamped receipt(s)
• Shuttle/Bus/Taxi/Uber/Lyft: itemized receipt
• If using Title V funding, attach signed funding request form
• Any other supporting documents if allocating to other accounts (permission to use funds)  

Make sure to certify if doing your own TR: Travelers - Certifying and Approving Travel Documents - Step by Step guide

• Ad-hoc Fiscal Officer(s) on all funding accounts and the Pueblo Travel group
• Click: SUBMIT

Prior to out of state travel, ensure a TEM Profile is set up in Kuali for all travelers (employees and non-employees). 

Travel Authorization (TA) MUST be approved by the supervisor and fiscal officer (FO) on the account(s) prior to travel.

• Verify with your supervisor/fiscal officer (FO) that funding is available.
• If using Title V funding for faculty/staff travel, a Title V Funding Request Form MUST be submitted and signed prior to paying anything related to the trip.
• Paying the registration fee with the Procurement Card (Pcard) is preferred but can be reimbursed if paid out of pocket.
• Create Travel Authorization (TA) in Kuali to get the per diem rates for meals and lodging.
  • Reimbursements that are not allowed: personal expenses, recreation, meal per diems if meals were provided at conference
• List as line item expenses: Apply the below as quotes.
  • Conference/Event Registration fee (click non-reimbursable if paid with pcard)
  • Car Rental quote from Enterprise or National (mileage not reimbursed on car rentals)                    
  • Parking: estimate
  • Mileage: pdf preferred from
  • Transportation during conference/event (taxi, bus, Uber, Lyft, etc), if applicable
  • Hotel quote or can list lodging in per Diem
  • Email Frosch Travel for a quote and to book flight(s),csupueblo@frosch.com
  • When TA is FINAL, give the T- number located at the top right of the KFS document to the Frosch Travel agent; the fee will be applied to the university ghost card. 

• Keep conference schedule/agenda/program (showing which meals were provided).
• Keep original itemized receipts for all rental car, gas & lodging charges. Keep original itemized receipts for other charges.
• Separate non-reimbursable personal expenses; dry cleaning, magazines, alcohol beverages, etc.  

• Create Travel Reimbursement (TR) in Kuali by going to your final TA and clicking “new reimbursement” (when out-of-state-travel, airline ticket, or travel)               
• Update per Diem tables meals, lodging, and mileage and any expense lines with final totals
• If you rented a vehicle it is preferred to have used the State Travel Card with state-contracted agencies, preferably reserved through the 海角禁区 Pueblo partnership portal for

• Attach all supporting documentation in the NOTES and ATTACHMENT to include:
  • Conference/Event registration
  • Agenda/program for proof of dates attending and meals provided
  • Flight quote from Frosch Travel agent, if booked flight via the Internet
  • Flight: itemized invoice/receipt
  • Hotel: itemized invoice/receipt
  • Airport Parking: date/time stamped receipts
  • Mileage: pdf preferred from
  • Shuttle/Bus/Taxi/Uber/Lyft: itemized receipts
  • If using Title V funding, attach signed funding request form and any supporting documents if allocating to other accounts (permission to use funds)
  • Ad-hoc Fiscal Officer(s) on all funding accounts and the Pueblo Travel group
  • CLICK: SUBMIT

• Verify with your supervisor/Fiscal Officer that funding is available
• If using Title V funding for faculty/staff travel please submit this Title V Funding Request Form, obtain signed funding request form prior to paying anything related to the trip.

• International Travel Authorization Process and review and

Create Travel Authorization (TA) in Kuali (when out-of-state-travel, airline ticket, or travel advance is involved)

• Transportation during conference/event (taxi, bus, Uber, Lyft, etc), if applicable
• Hotel quote or can list lodging in per Diem
• Email Frosch Travel for a quote and to book flight(s), csupueblo@frosch.com 
  • Flight quote from Frosch Travel agent if booked flight via the Internet
• When TA is FINAL, give the T- number located at the top right of the KFS document to the Frosch Travel agent; the fee will be applied to the university ghost card.
• Attach all supporting documentation in the NOTES and ATTACHMENT
  • Proof of ALL supervisor’s and presidential approval included.  

• Keep conference schedule/agenda/program (showing which meals were provided).
• Keep original itemized receipts for all rental car, gas & lodging charges. Keep original itemized receipts for other charges.
• Separate non-reimbursable personal expenses; dry cleaning, magazines, alcohol beverages, etc.

• Create Travel Reimbursement (TR) in Kuali by going to your final TA and clicking “new reimbursement” (when out-of-state-travel, airline ticket, or travel)               
• Update per Diem tables meals, lodging, and mileage and any expense lines with final totals
• If you rented a vehicle it is preferred to have used the State Travel Card with state-contracted agencies, preferably reserved through the 海角禁区 Pueblo partnership portal for
• Attach all supporting documentation in the NOTES and ATTACHMENT to include:
  • Conference/Event registration
  • Agenda/program for proof of dates attending and meals provided
  • Flight quote from Frosch Travel agent if booked flight via the Internet
  • Flight: itemized invoice & receipt
  • Hotel: folio/itemized invoice & receipt
  • Airport Parking: date/time stamped receipts 
  • Parking: date/time stamped receipt(s)
  • Mileage: pdf preferred from
  • Shuttle/Bus/Taxi/Uber/Lyft: itemized receipts
  • If using Title V funding, attach signed funding request form
  • Any supporting documents if allocating to other accounts (permission to use funds)        
  • Ad-hoc Fiscal Officer(s) on all funding accounts and the Pueblo Travel group
  • CLICK: SUBMIT